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15+ Invitation Message for Event: WhatsApp Templates That Get Responses

WhatsApp message templates for event

Planning an event is exciting — but inviting people one by one on WhatsApp? That’s where things get messy.

Sending event invitations through WhatsApp is fast, personal, and highly effective. Whether you’re hosting a business event, store launch, webinar, customer meetup, sale event, or private function, the right invitation message can decide how many people actually show up.

In this guide, you’ll find ready-to-use whatsapp event invitation message template samples for different events including formal, fun, and professional. We’ll also show how businesses and Shopify stores can use WhatsApp to send event invitations at scale to send, follow up, and manage responses automatically.

WhatsApp Event Invitation Messages for Businesses & Shopify Stores

Many businesses now use WhatsApp to invite customers to product launches, store openings, flash sales, and online events. For Shopify store owners, WhatsApp event invitations help reach customers instantly and get higher response rates compared to email.

Instead of sending invitations manually, Shopify stores can automate WhatsApp event invitations when:

  • A new product is launched
  • A limited-time sale or live shopping event is announced
  • IP customers are invited to exclusive offers

Using WhatsApp automation tools for Shopify like Chatix, businesses can send event invitations, track replies, and follow up automatically—saving time while improving engagement.

Short Invitation Message for Event

Instead of writing long messages or formal letters for invitations, sending a short and personalised WhatsApp message with the person’s name and event details can make them feel special.

It’s also a quicker and more efficient way to invite people—especially if you’ve planned a party at the last minute and don’t have time to print invites or visit everyone in person.

To make things easier for you, we’ve put together 8 ready-to-use WhatsApp invitation message templates. These not only encourage people to join your event but also help you connect and engage with them better.

Must read: How to Schedule WhatsApp Messages?

Why WhatsApp Is the Best Channel for Event Invitations?

WhatsApp messages don’t get ignored like emails. People check WhatsApp multiple times a day, which means:

  • Higher open rates
  • Faster responses
  • Better attendance

But sending invitations manually doesn’t scale. That’s why the best-performing businesses use pre-written invitation messages + automation to handle event communication efficiently.

What Makes Event Invitations Effective?

When you invite people to a business event, your invitation gives them a quick idea of what the event will be like. A good invitation makes people interested and excited to attend. It also helps more people actually show up. Here’s why invitations matter:

  • First Look: Birthday wishes, anniversary reminders, or follow-ups can be scheduled for specific times, so there's no chance of forgetting them or missing out on important events.

  • Information: It tells people who’s hosting the event, what it’s about, when it’s happening, and where it will be. This helps them decide if they can make it.

  • Interests: A great invitation makes your event feel special—like something they don’t want to miss.

Also check out: WhatsApp Business Description Examples

How to Write an Effective Business Event Invitation Email?

Making a great invitation is easier than you think. Just follow these simple tips to help yours stand out and get more replies.

  • Event Details: Say what the event is, when it’s happening (date and time), and where. If it’s online, share how they can join.
  • Purpose: Tell them the reason for the event. Will they learn something, meet cool people, or enjoy something fun?
  • CTA: Let them know how to respond—should they reply, sign up, or call you?
  • Keep It Short & Clear: Use easy words. Don’t make it long or confusing.
  • Make It Personal: Use the person’s name and add something they care about. It feels nicer and more friendly.
  • Catchy Subject Line: If you’re sending an email, use a subject line that grabs their attention—like a fun book title or headline.

Related reading: 10 Most Useful Email Formats

Best WhatsApp Invitation message for Event

Formal Business Meeting Message on WhatsApp

These formal WhatsApp invitation messages are suitable for business meetings, corporate events, and professional gatherings where clarity and tone matter.

Dear [Recipient's Name],

[Company or person’s name] would like to invite you to a formal business meeting on [date] at [time].

The meeting will be held at [location]. Your presence and input would be greatly appreciated. Please let me know if you can attend.

Thank you.

Hello {{Name}},

You are cordially invited to attend {{Event Name}} on {{Date}} at {{Time}}, held at {{Location}}.

We would be honored by your presence.

Kindly confirm your attendance.

Regards,

{{Your Name / Company}}

Dear {{Name}}

We are pleased to invite you to {{Event Name}}, taking place on {{Date}}.

Please let us know if you will be able to join us.

Warm regards,

{{Brand Name}}

Business / Store Event Invitation Message

Hi {{Name}} 👋

We’re hosting a special {{Event Type}} on {{Date}} and would love for you to join us!

📍 Location: {{Location}}

⏰ Time: {{Time}}

Save your spot now!

Hello {{Name}},

Join us for our upcoming {{Sale / Launch / Customer Event}} and enjoy exclusive offers and surprises 🎉

See you on {{Date}}!

Party Invitation Message for WhatsApp

These party invitation message samples are perfect for birthdays, celebrations, and informal events shared on WhatsApp.

Hi [Name]

Get ready for the party, hosted at [Place Name].

Don’t miss this opportunity; come, meet, and enjoy the time!

We’re aggressively waiting to welcome you.

Reply with a 'Yes' to get the location and party time.

Webinar / Online Event Invitation Message

These WhatsApp webinar invitation message templates help you invite attendees, share event details, and increase registrations with quick reminders.

Hey [Recipient’s Name]

We are hosting a webinar on how to stay focused during work on [location] at [day and time].

A business expert, [person name], would be teaching us:

How to keep yourself motivated

Ways to stretch your body between work and meetings

Proper posture at your computer

It's free for all. All you have to do is click the button below to register for your spot. Bring your friends and family.

Hi {{Name}},

You’re invited to our upcoming {{Webinar Topic}} happening on {{Date}}.

🎯 Learn practical insights

🎯 Ask live questions

Register here: {{Link}}

Hello 👋

Don’t miss our live session on {{Topic}} this {{Date}}.

It’s free and packed with actionable tips.

Join us 👉 {{Link}}

Message template for wedding and engagement parties

These WhatsApp invitation message examples are ideal for weddings, engagements, and family celebrations shared with guests in a warm and personal tone.

Dear [Name],

"We're thrilled to invite you to celebrate our love at our wedding party!

Join us on [date] at [time] at [location].

Your presence will make our day even more special.

Please RSVP by [RSVP date]. I can't wait to celebrate with you!"

Message template for charity events

These WhatsApp charity event invitation messages are designed to encourage participation and support while keeping the message respectful and impactful.

Hello [Name]! We're thrilled to invite you to our upcoming charity event in support of [cause]. 🤝

🧾 Event Details: [Brief description of the event and its purpose]

🙏 Yoursupporttmatters. Your presence and contributions will make a huge difference in the lives of those in need. Let's come together and make this event a success!

Casual / Friendly Event Invitation Message

Hey {{Name}} 😊

We’re hosting {{Event Name}} on {{Date}} and it wouldn’t be the same without you!

Let us know if you’re coming 🎉

Hi!

Just a quick invite to our {{Event}} happening soon.

Hope to see you there 🙌

Message template for product launch

These WhatsApp product launch invitation messages are perfect for announcing new products, online launches, or exclusive previews to customers and subscribers.

Hello [Recipient Name],

We're thrilled to announce the launch of our latest product, [Product Name]! 🌟

Be the first buyer and get 10% off on your first order!

Here’s the link: [Insert link]

Fun Invitation Message Samples

These fun invitation message samples are perfect for parties, celebrations, and casual events shared on WhatsApp.

🥳 It’s time to celebrate!

Come join us for [Event Name] on [Date].

Save the date and get ready for some fun!

Follow-Up & Reminder Invitation Messages

Most people forget — reminders increase attendance.

Hi {{Name}},

Just a reminder about {{Event Name}} happening tomorrow ⏰

Looking forward to seeing you!

Hello 👋

We noticed you haven’t responded yet.

Will you be joining us for {{Event Name}} on {{Date}}?

Common Mistakes People Make While Sending Event Invitations

Before jumping into templates, let’s quickly fix what usually goes wrong:

  • Sending generic, boring messages
  • Forgetting to add event details clearly
  • No follow-up or reminder messages
  • Copy-pasting messages manually
  • No way to track replies

Templates solve only half the problem. The other half is how you send and manage them.

How to Send Event Invitations Smarter on WhatsApp?

Instead of copying and pasting messages all day, you can:

  • Use one invitation message
  • Send it to multiple contacts at once
  • Automatically follow up with non-responders
  • Schedule reminders in advance

This is exactly what Chatix helps you do.

Want to use these invitation messages with automation instead of manual sending? 👉 Start sending WhatsApp event invitations automatically with Chatix

Free to start • No coding required • Built for businesses & Shopify stores

Stop copy-pasting event invitations. Pair great messages with smart WhatsApp automation. Use Chatix to automate your WhatsApp event messaging and focus on what really matters — running a successful event.

👉 Try Chatix App and send your first event invitation today

Frequently Asked Questions

1. How do I write an event invitation message for WhatsApp?

Ans: Keep it short, friendly, and clear. Mention the event name, date, time, and a simple call-to-action.

2. How do I start sending automated event invitations today?

Ans: You can start by choosing one of the invitation message templates on this page and using it with a WhatsApp automation tool like Chatix. This lets you send invitations, reminders, and follow-ups — all from one place.

3. Can businesses send event invitations on WhatsApp?

Ans: Yes, businesses can send event invitations using WhatsApp Business or WhatsApp Business API with user consent.

4. Is WhatsApp better than SMS for event invitations?

Ans: WhatsApp messages usually get higher open and response rates compared to SMS or email.

5. What is the best invitation message for an event on WhatsApp?

Ans: The best invitation message for an event on WhatsApp is clear, friendly, and action-oriented. It should include the event name, date, time, location (or link), and a simple call to action like “Confirm your attendance”. Personalizing the message with the recipient’s name also improves response rates.

6. Can Shopify stores automate event invitation messages?

Ans: Yes. Shopify stores can automate WhatsApp event invitations using tools like Chatix to notify customers about launches or events.

7. Are WhatsApp event invitations allowed by Meta?

Ans: Yes, as long as users have opted in to receive messages from your business.

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