WhatsApp Business Greeting Message for Customers

A great conversation often begins with a warm greeting—whether it’s a first meeting, a phone call, or a business chat. On WhatsApp Business, the right greeting message can set the tone, make customers feel valued, and build trust from the very first interaction.

A warm greeting message for customers is like a digital handshake for your business. Whether it’s a short chat or a detailed query, a well-crafted business welcome message can set the tone and build trust instantly.

In this guide, we’ll cover everything about WhatsApp Business greeting messages—what they are, why they matter, and 20+ ready-to-use examples you can start sending today

What is a WhatsApp Business Greeting Message & Why It Matters?

A WhatsApp Business greeting message is an automated welcome message sent when someone contacts your business for the first time.

While it might seem like a small detail, it plays a huge role in your WhatsApp marketing strategy. A greeting message helps you:

• Make a strong first impression-Customers instantly feel acknowledged and valued
• Set Expectations-It informs customers about your response time and support hours
• Introduce your Brand-It’s a chance to share a quick “who we are” message

Your greeting message is often the first stage of customer interaction, so keep it polite, engaging, and aligned with your brand’s personality.

Why Should You Use WhatsApp Welcome Message for Customers?

Your customers are the heart of your business, and greeting them warmly is a simple way to show you care. A well-written greeting message can do much more than just say “Hi.”

Here’s why you should use them:

• Create an excellent first impression: A friendly welcome message reassures customers that they’ve come to the right place.

• Add a human touch: Personalized greetings (e.g., “Hello, Sarah! How can we assist you today?”) make conversations feel less robotic.

• Set clear expectations: Let customers know your response time or working hours to avoid frustration.

• Acknowledge Instantly: Even if you can’t respond right away, an automated greeting confirms that you’ve received their message.

• Improve customer experience: Faster and warmer interactions lead to higher satisfaction rates.

• Guide next steps: - A good greeting can include simple instructions like “Reply 1 for support, 2 for product details.”

• Build loyalty: When customers feel valued and supported from the start, they’re more likely to stick with your brand.

Greeting vs. Away Messages – What’s the Difference?

Greeting messages and away messages might sound similar, but they serve different purposes in customer communication.

Greeting Message: Think of this as the friendly store assistant who welcomes you as soon as you enter a shop. On WhatsApp Business, a greeting message welcomes users when they first message your business. It sets a positive tone and introduces your brand.

Away Message: This is like a sign on a shop door saying, “We’re currently closed, but we’ll be back soon.” On WhatsApp, an away message tells customers that you’re unavailable (e.g., outside business hours) and assures them that you’ll respond later.

Benefits of WhatsApp Greeting Messages for Your Business

Setting up WhatsApp Business greeting messages isn’t just about being polite—it’s a simple step that can have a real impact on customer relationships and sales.

Here’s how greeting messages benefit your business:

• Drive more engagement: A friendly first message encourages customers to start a conversation.

• Boost satisfaction rate: By setting clear expectations and offering instant acknowledgment, customers leave the chat feeling heard and valued.

• Streamline support: Automated greetings save time by reducing repetitive responses, letting your team focus on more complex queries.

• Enhance branding: A thoughtful greeting showcases your brand voice and builds recognition.

• Improve Productivity: With automation, you don’t have to manually respond to every “Hi,” freeing up your team to handle high-priority tasks.

20+ Best WhatsApp Business Greeting Message Examples

The right greeting message depends on your business type, customer needs, and tone of communication. Below are 20+ examples you can customize for different situations:

1. Short Welcome message for Customers

For businesses, 99% of their incoming WhatsApp feed probably consists of customer inquiries and short greetings, and answering their general inquiries will showcase that your business cares about them and improve their experience.

• “Welcome to [business name]. How may we help you?”

• “Thanks for your message [customer name]! We’ll get back to you within a few minutes, till that time please explore more services”

• “Hello! We're glad you reached out. Please share your concerns with us and we'll get back to you during business hours.”

2. Greeting Message for Customers on WhatsApp

When a customer messages you for the first time, a warm and personalized greeting goes a long way

• “Hi [Customer Name]! 🎉 Thank you for contacting [Business Name]. We’re excited to assist you. How can we help?”

• “Welcome to [Business Name], [Customer Name]! 😊 Reply with ‘Catalog’ to see our products or let us know your requirements.”

• “Hello [Customer Name], thanks for joining our community! Let us know what you’re looking for, and we’ll guide you right away.”

3. Customer Service Greeting Messages

After-sales support is where businesses truly earn trust.

Here are some examples:

• “Hi [Customer Name], thanks for reaching out! Our team has received your message and will respond within [X hours].”

• “Hello there! 👋 We’ve got your query. Our support team is on it and will update you soon.”

• “Welcome back, [Customer Name]! If you have any questions, we’re here to help you every step of the way.”

4. Greetings for Festivals, Events & Holidays

Issues can occur at any time, and customers can ask for immediate assistance, but this is not possible on national or international festivals or religious holidays. So it’s important to create and send personalized greeting messages.

Moreover, when festivals or special occasions arrive and you send wishes messages to your contacts, you make them feel more connected and engaged with your brand.

• “Wishing you a Happy Diwali [user name]! Due to the holiday season, [Business name] is overwhelmed with orders! We will get back to you shortly.”

• “Hi [Customer Name]. Merry Christmas! Thanks for showing your interest in our business, our team will get back to you within 5 minutes.”

• “Hey [Customer Name], Happy New Year 2024! May all your wishes come true. May you achieve all your goals and aspirations this year. Please stay connected with us, our team will guide you further.”

• "Hey [Customer Name]. Welcome to the big black-friday sale! To celebrate this special day, we're offering a 25% discount on all of our products. If you have any questions, feel free to ask us and we'll get back to you within an hour.” Click here for Top 8 Invitation message for Event.

5. Whatsapp Business Introduction Message

Use these when you want to introduce your business to new customers.

• “Hello [Customer Name]! Welcome to [Business Name] – your one-stop shop for [products/services]. How can we assist you?”

• “Hi there! 👋 We’re [Business Name], a [type of business]. Let us know what you’re looking for, and we’ll help you find the perfect fit.”

• “Welcome, [Customer Name]! We’re thrilled to chat with you. Feel free to ask any questions about our products or services.”

6. Welcome Back Business Messages

When you’re unavailable, automated away messages keep communication smooth.

• “Thanks for reaching out, [Customer Name]! We’re currently offline but will respond first thing tomorrow. Meanwhile, check our FAQs here [link].”

• “Hi! 👋 Our team is currently unavailable, but we’ll get back to you within [X hours]. Thank you for your patience.”

• “Hello [Customer Name], we’re out of the office right now. We’ll respond as soon as possible. Meanwhile, visit [link] for quick help.”

Best Practices for Writing Effective Greeting Messages

A great greeting message is short, friendly, and aligned with your brand’s voice. Follow these proven best practices to make your messages stand out:

1. Keep It Short and Simple

Your greeting should be direct and easy to read. Avoid long paragraphs—1 to 2 lines are enough to grab attention.

2. Personalize the Message

Using the customer’s name or referencing their query makes the interaction feel more genuine.

3. Set Clear Expectations

Let customers know when they can expect a reply. This prevents frustration if you can’t respond immediately.

If you have a large-scale or enterprise business and face thousands of inquiries per day, using the WhatsApp automation tool could be helpful for you.

4. Use a Friendly, Human Tone

Greeting messages shouldn’t sound robotic. Write as if you’re speaking directly to the customer.

5. Avoid Over-Promotion

Greeting messages are for welcoming customers, not pushing sales aggressively. Keep it warm and helpful, not salesy.

6. Include Next Steps (Optional)

Guide users on what they can do next, like checking a catalog, FAQ, or offers.

7. Use WhatsApp Message Templates

If you handle large volumes of messages, pre-defined templates save time and ensure consistent communication. You can add quick reply buttons or call-to-actions for better engagement.

How to Set Up Greeting Messages in WhatsApp Business

Sending greeting messages via the WhatsApp Business app is quick and easy. Follow these steps:

Step 1: Open Business Tools

• Open your WhatsApp Business app.
• Tap the three dots in the top-right corner.
• Select Business Tools Greeting Message

Step 2: Enable Greeting Messages

• Toggle on the Send Greeting Message

Step 3: Edit Your Greeting Message

• Tap Greeting Message
• Enter your customized message (keep it short and friendly).
• Tap OK

Step 4: Choose Recipients

You can send the greeting message to:

• Everyone: All new contacts.
• Everyone not in your address book: For unknown customers.
• Everyone except: Exclude selected contacts.
• Only send to: Select specific contacts.

Step 5: Save Settings

Once done, your greeting message will automatically be sent to customers who contact you during business hours or after 14 days of inactivity.

How to Automate Greeting Messages for Your Shopify Store?

For eCommerce stores, especially Shopify-based businesses, WhatsApp can be a game-changer for customer communication. A greeting message is the first interaction customers have when they contact you—and automating it ensures every customer feels acknowledged instantly.

Why Automate Your Greetings?

• Save Time: No need to manually reply to every “Hi.”
• Boost conversions: A friendly message can guide users toward products or offers.
• Enhance experience: Customers appreciate instant acknowledgment and clear next steps.

Automating with Chatix

If you’re looking for a simple way to send automated greeting messages while managing all customer conversations in one place, Chatix is the perfect solution.

With Chatix, you can:

• Set up personalized greeting messages for WhatsApp.
• Use smart automation to guide users through FAQs or product catalogs.
• Connect WhatsApp with your Shopify store to recover carts and close more sales.

With Chatix.app, you can make WhatsApp the best customer engagement channel. It provides advanced features like automated messaging workflow, sending bulk messages, abandoned cart recovery, and more.

Frequently Asked Questions

1. Why is my WhatsApp Business greeting message not working?

If your greeting message isn’t working, try these steps:

• Check if the Greeting Message feature is enabled in settings.
• Ensure your internet connection is stable.
• Update the WhatsApp Business app to the latest version.
• If issues persist, contact WhatsApp support.

2. Is there a character limit for greeting messages?

There’s no strict character limit, but keeping your message short (around 150–200 characters) is best. Short messages are easier to read and feel more personal.

3. Can I create greeting message templates?

Yes! You can create and save templates for different scenarios—like new customers, order updates, or festive greetings. These templates can be reused and customized anytime.

👉 Read more:- WhatsApp integration with website